File Migration for SharePoint Online & OneDrive for Business
Files To Go for Office 365 is a file migration tool for copying files from network
drives, file servers, network shares and personal folders to SharePoint Online team
sites and OneDrive for Business.
Files To Go makes your migration to Office 365 smoother, faster and streamlined
when you have thousands of files and gigabytes of data to move. Files To Go is compliant
with Office 365 file naming standards, limits and boundaries.
Migrate user home drives, personal folders and Active Directory home folders from your
central file servers to OneDrive for Business with ease using the Files To Go bulk migration add-on.
- Compatible with Office 365 Small Business, Midsize Business, Enterprise, Education
and OneDrive for Business standalone plans
- Renames files with illegal characters that are blocked or banned by SharePoint Online
- Automatically renames file extensions that are blocked by SharePoint Online
- Supports Office 365 managed identity and ADFS
- Identifies files with URL path lengths and file sizes that are too big for SharePoint
- Only copies new or changed files if you rerun the migration (incremental migration)
- Keeps the original modified and created dates of the files
- Copies empty folders
- Supports files up to 2GB in size
- Migrate multiple source locations to multiple team site locations in bulk
- Warns on site collection storage limits and OneDrive for Business 20,000 item limit
- Analyse and migrate to many OneDrive for Business sites from personal folders in bulk
- Provides a complete audit trail of every file migrated
- Creates (provisions) OneDrive for Business sites in bulk that have not already been created
- Manages permissions on OneDrive for Business sites automatically when migrating in bulk
- Automatically re-authenticates with SharePoint Online for long running migrations
- Specify file name filters to exclude particular file types when migrating in bulk
- Estimates how long your migration will take with a realtime countdown during migration
- Creates team site document libraries if they don't exist when migrating in bulk
- Uploads files in parallel achieving fast migration speeds up to 20GB per hour and better
- Ability to pause and resume an active migration
Download the Free Trial
See how Files To Go for Office 365 can help your migration with our free trial. The trial is fully functional, limited only by the number of files you can migrate.
Files To Go works with Microsoft Windows on the desktop and Windows Server 2003 and above including SBS (Small Business Server) with Microsoft .Net 3.5 or later.
Download the Free Trial Now
Trouble running the Files To Go trial? Click here for assistance. Trouble on Windows Server 2003 or 2008? Ensure the server is up to date with the latest Windows updates and patches.
Here is a quick walk through of your free Files To Go trial. Files To Go supports four modes of operation; migrating to team sites and site collections, migrating to your personal OneDrive for Business, migrating to team sites in bulk and migrating to many OneDrive for Business in bulk from user home drives.
- To migrate to your team site, choose the Your Team Site option in Files To Go.
Files To Go will prompt you to sign in to Office 365, if you are federated the sign in is automatic. Once signed in, browse your Office 365 and choose the library or folder to migrate to and then choose which files and folders to migrate.
- Files To Go analyses the files you have chosen then shows how much data there is to migrate, an estimate of how long the migration will take, and highlights any issues it found.
Now run the migration. Files To Go will migrate all the files and folders to your chosen team site library.
- Once your migration completes Files To Go provides a full audit report of every file migrated and any issues it had during migration. Just click the link in Files To Go to open the report.
A subscription to Files To Go includes one Tenant Seat. This permits one user to operate Files To Go to migrate files and folders to your site collections and to OneDrive for Business sites.
If you have a large migration you can purchase additional seats to help split the workload between your colleagues or to migrate in parallel on multiple computers.
- Migrating in bulk to your team sites can also help on large migrations. To migrate in bulk choose the Bulk Team Site Migration option.
- Provide Files To Go with a CSV format file with a batch of the source folders and destination document libraries in your team sites to migrate to. Files To Go provides a sample CSV file for you to use as a starting point for your own. Use optional file name filters and exclude paths to exclude file types or whole folders from the migration.
Files To Go will analyse each source folder and destination document library providing a summary of how much data there is to migrate and highlighting any issues. If a document library does not exist you have the option for Files To Go to create it for you. Follow the remaining wizard steps to migrate the files and view your migration report. Migrating in bulk makes large migrations easier to manage.
Files To Go can analyse and migrate from many Active Directory home folders or personal folders on a file server to OneDrive for Business in bulk.
- Choose the Bulk OneDrive for Business Migration option to start the process.
Provide Files To Go with a CSV file. Each row in the CSV file identifies an Office 365 user and the location of their personal folder or home drive.
- Use optional columns in the CSV to refine the migration. Use file name filters to exclude file types like executables and archive files. You can migrate to subfolders in the users' OneDrive for Business. Exclude folder paths like AppData and Favorites from the migration.
- Now choose your CSV file in Files To Go.
- Files To Go checks if each OneDrive for Business site is ready for migration. If any OneDrive for Business sites are not ready Files To Go will provision the OneDrive for Business sites in bulk.
After that, Files To Go takes care of the whole analysis and migration for you, even managing permissions on OneDrive for Business and warning you if OneDrive for Business storage thresholds and item limits will be exceeded.
Bulk migration is an add-on to your Files To Go subscription. If you have many source folders or OneDrive for Business to migrate you should consider adding bulk migration to your subscription.
Factors Affecting Your Migration Performance
Many different factors affect your overall performance when migrating files to Office 365 and OneDrive for Business. What can you do to ensure you achieve the best migration speed?
Whilst your upload bandwidth is a significant factor (the more the better though there are diminishing returns) it is not the only factor. The distance between the computer you run Files To Go on and your Office 365 data centre affects network call latency.
Any network monitoring, firewall or proxy servers running on your local network will affect migration performance. Therefore consider exempting Files To Go from a proxy server or running on a DMZ. Ensuring the data takes the fastest route out of your local network can have a significant impact on performance. By way of example, a customer had a load balanced network but found Files To Go traffic was being routed over the slowest network. Rerouting the traffic increased performance dramatically.
If the data you are migrating is hosted on the same server you are migrating from, or a local file server, impact on performance is negligible. But if the file server is hosted remotely, or over a VPN, migration performance will be impacted by the bandwidth available when reading the source file data.
The number of files and folders being migrated impacts migration performance. Even a zero byte file takes time to migrate. 1 million 1 byte files will take longer to migrate than 1 file with a million bytes.
Finally, the loading on the server cluster that your Office 365 subscription is hosted on will affect your migration performance. This is of course out of your control but can and will affect your migration performance in an unpredictable way based on the behaviour of other Office 365 users.
As an exercise to discover the kind of migration speed achievable with Files To Go we ran a migration using a single instance of Files To Go on an Azure virtual machine. The virtual machine was located in the same data centre as our Office 365 subscription. This ensured that network latency and bandwidth were optimal. We migrated a series of 10MB data files. Files To Go achieved a migration speed of 20GB (gigabytes) of data uploaded per hour.
Scaling this up; each additional instance of Files To Go running on its own Azure virtual machine would see an additional 20GB of data migrated per hour. Three instances should therefore achieve 60GB of data migrated per hour.
Who is Using Files To Go?
- MH Partnership
- Data Migrated
- 28 GB
- Florida Dept. Elder Affairs
- Data Migrated
- 2.4 TB
- Alpine Interactive
- Data Migrated
- 150 GB
- UC District School Board
- Data Migrated
- 900 GB
Complies with Standards
- File name restrictions
- Blocked file extensions
- File size restrictions
- URL path lengths
- OneDrive limits
Use this form to calculate your Files To Go migration performance (speed and duration). The calculator is a guide not a guarantee of performance, actual results may vary.
How much data are you migrating to Office 365 with Files To Go?
What's the upload bandwidth dedicated to each PC/server running Files To Go?
How many PCs or servers will you run Files To Go in parallel on (for better throughput)?
Your migration to Office 365 with Files To Go is estimated to take hours.
Need an accurate estimation of your migration time? Download and run the Files To Go trial for a migration estimate based on the files and folders you select.
Migration speeds of up to 20GB per hour or better are achievable with a single instance of Files To Go depending upon your network performance and other factors.
What Do Customers Say?
Buy Now, From Only $195
Ready to purchase a subscription? Use the form below to make a purchase. One subscription
is valid for one Office 365 tenant.
Do you need a subscription term longer than 6 months, more than 3 tenant seats or an alternative way to pay? Then please contact Thinkscape Limited for a custom quote.
Download Latest Files To Go
The latest version of Files To Go is available from the download link below.
Download Files To Go Now
The latest version of Files To Go is v16.1 released on the 6th October 2015.
v16.1 - Files To Go now uploads files in parallel to improve migration throughput by up to 2.5 times. Added factility to pause, resume and end a migration early.
v15.3 - Resolved an issue that could cause Files To Go to prematurely interupt scheduling OneDrive for Business sites for provisioning.
v15.2 - Sample CSV file provided with minimum columns required for quick start migration.
v15.1 - Migration errors written to separate log file so they are more easily accessible from migration completed summary screen.
v15 - Bulk team site migration offers option to create document libraries if they don't exist and supports additional columns for folder path exclusions and migrating to a subfolder.
v14 - Support for additional CSV columns in Bulk OneDrive for Business migration; folder path exclusions and migrating to a subfolder.